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Introduction

The University of Tokyo has decided to introduce online classes in the S semester of the 2020 academic year. Throughout the S semester classes, students and faculty members have realized that the online classes have many advantages and should not be only for the quarantine period. On the other hand, we have re-confirmed the importance of in-person classes and face-to-face contact. Students often say that they feel the pain and sadness of not being able to go to the campus and not being able to see their friends, and they feel the burden and loneliness of not knowing how to complete a larger amount of assignments than usual.

We believe that this A semester should be a period of time when all layers, universities, faculties and graduate schools, and departments/majors are working on the following issues: adopting face-to-face (hybrid) methods for some classes, combining on-campus classes with measures to prevent the spread of infection (e.g., managing the number of students on campus, conducting face-to-face classes with some online learning activities, etc.), and understanding and sharing the burden of students among faculty members. [A cyber symposium to share initiatives on university online classes starting in April. The University of Tokyo’s approach to balance COVID-19 infection prevention and education].

It is clear from the reactions of students and faculty to online classes in S semester that having all classes in a face-to-face format is not the endpoint the university is aiming for.[9/11 BriefingPart 2 of the 9/11 information session: reflection on S Semester, video, Video] . Here are our goals for the future: Balancing the benefits of online classes with the in-person activities some classes require, and most importantly, getting back the values of the campus as a place for people to meet - thereby creating an environment that allows students to grow to their best human and academic potential. The A Semester is the first step to free students from the loneliness and suffering they have experienced during the S Semester, while at the same time taking advantage of the benefits of online classes that we have discovered during the S Semester.

We believe that this portal will become a community for achieving high quality online courses. The results of the teachers’ efforts will be gathered and shared on this portal, which we anticipate will help to maintain or improve the quality of the learning environment for students.

This page provides the basic information about the educational ICT system and the key points of the various teaching methods in the university.

From faculty members participating in this portal

How to use ICT for education at the University of Tokyo

The whole picture is shown below.

image/svg+xml UTokyoAccount : 個人に付与される大学アカウント(数字10桁) UTAS シラバス登録履修登録 成績 登録 ITC- LMS レポート回収出席管理 お知らせ 教材 配布 WebEx Web会議 要有効化 Microsoft365 ファイル共有文書 アンケート Web 会議 要有効化(Office 365ProPlus利用許諾) G Suite (Google) ファイル共有文書 アンケート Web 会議 要有効化(ECCSクラウドメール) Zoom Web会議 要有効化 10桁@utac.u-tokyo.ac.jp 文字列@g.ecc.u-tokyo.ac.jp 10桁 10桁 10桁@g.ecc.u-tokyo.ac.jp 10桁@g.ecc.u-tokyo.ac.jp 要有効化(初期パスワード設定)

Below is a brief description of what you need to do to use each system. If you find a problem during the following tasks (e.g. the system does not work as described on this page), please contact our chat support that appears on this page. If the chat support doesn’t help you, contact our support team.

  1. UTokyo Account: The account on which all other services are based.
    • Every teacher who has ever offered a class at U-Tokyo should own this account.
    • Full-time teachers should receive it automatically when they join the school.
    • In principle, part-time lecturers are also issued this card if required. If you have not issued your account yet, please ask the administration of your department.
    • Request: If you have never used your account before,please change your initial password. Procedure video
  2. UTAS (UTokyo Academic affairs System): This system is used to register the syllabus and input the grades of the classes.
  3. ITC-LMS (Learning Management System): This system is used to inform students, collect assignments, and take attendance in your class. The information about the URLs of the online classes should be also given to the students using this system. Looks similar to UTAS, which is confusing, but roughly speaking, UTAS is used before the start of a class (registration) and after (grade checking), while ITC-LMS is used during the class period.
  4. Microsoft 365: A service from Microsoft. You can use it to create lecture materials, presentations, and many other things.
    • Activation: Go to the UTokyo Account User Menu and accept the “Office 365 ProPlus License” to activate your Microsoft 365 (Procedure video).
    • After you activate your account, please wait for up to 3 hours during the day and up to 11:00 in the evening until you can actually use applications such as Excel, etc. (To be precise, the permissions you have given so far will be reflected at 11:00, 14:00, 17:00 and 20:00).
    • Sign in: After your permissions are reflected, please sign in atwww.office.com. If you have a UTokyo Account, you will be able to sign in. Just make sure that when Microsoft asks you to “Email, Phone, or Skype” on the Sign-In page before you sign in to the UTokyo Account, you need to enter xxx@utac.u-tokyo.ac.jp (this will bring you to the UTokyo Account sign-in page ). You can use any character in replacement for the xxx part (Instructions PC, Smartphone). If you have already signed in with another account (e.g. your usual account), sign out and sign in again with your university account (Instructions PC, Smartphone).
    • Practice: once you have signed in with your university account, create an Excel book(Video)
  5. G Suite for Education (Google): A service from Google. It can be used for email (Gmail), calendaring, report and presentation writing, and much more.
    • Activation: Go to the UTokyo Account user menu and enter your account name at “ECCS Cloud Mail” and then enter your password at “ECCS Cloud Mail (Change Password)” to activate your G Suite for Education (Procedure video).
    • Please wait for up to 1 hour until you are actually able to use G Suite for Education (i.e. you can sign in to Google).
    • Sign in: After waiting up to one hour, sign in to Googleand take a look.
  6. Zoom: A web conferencing system. A lot of online classes are held using Zoom.
    • Activation: Please follow the instructions on how to create a university Zoom account.
    • For teachers who want to explain Zoom to their students in their classes (and would like to have some slides for that purpose), here is a set of slides (pptx, pdf)
  7. WebEx: another web conferencing system. If you want to use this system in your class, you need to activate it beforehand.

Note: Many of you may be already using Microsoft and Google on your own. Even so, you should still be able to use them with your university accountand learn how to switch between your account and the university’s account (see the instructional video above: Microsoft, Google) In your online lectures, you may often share important information exclusively with your university members. By using your university account, you can create a document which can be shared only among the university members.

The “ECCS cloud mail” is the name of the G Suite for Education in the University of Tokyo.

Main forms of online classes

 In this section, we will introduce three main forms of online classes in comparison to traditional classes, explaining each form and the requirements for online classes. The main points of each format are also explained in the part 4 “The main points of each format” (video) of the 9/11 Briefing.

従来の授業とオンライン授業の主な形態

 Traditional classes are conducted in real time, face-to-face. On the other hand, there are three main types of online classes: real-time face-to-face and online (synchronous hybrid), real-time online only (synchronous online), and self-paced (on-demand) learning (asynchronous online).

Each of these is described below.

How to moving your teaching methods online (in progress)

How to use tools

Materials, practices, and reference information shared with us (call for more information)

Introduction

Here are some of the materials that were shared with us. Thank you very much for sharing this information with us.

And if you’d like to share further material, please contact us at utelecon-inquiries@googlegroups.com. Or if you are familiar with Github, fork the utelecon Github, add your information to the What’s New area below and send us a pull request. We will sort out and publish the information in the What’s New area.

What’s New

If you would like to send us new information, please contact us here.

A comprehensive resource for conducting online classes

Considerations for Online Classes

Board and handwriting in online classes

How to enrich your online classes

How to make your work more efficient

Reference Information for Online Classes

Examples of online classes