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Introduction

The 2020 A semester will soon begin. At the University of Tokyo, we have decided to introduce online classes in the S semester in 2020. As a result of online classes held in the S semester, we have heard both faculty members and students saying there were many advantages to conducting online classes, and that it can be conducted even when the country is not under quarantine. On the other hand, many of you are experiencing the pain of not being able to go to campus and meet new friends. This problem is recognized throughout the university, and in the 2020 A semester, many departments have decided to recommence some face-to-face (hybrid, high-flex) classes, most of which is centered on experiments and seminars[The University of Tokyo’s Attempt to balance the prevention of COVID-19 and education].

However, under the current situation, we can not conduct face-to-face classes fully. Compared to high school students and junior high school students, university students engage in a wider range of activities outside the campus, and the patterns of behavior on campus are very diverse and they interact with many people. Unlike in restaurants where a person stays in a seat for an hour and leaves the room, it is difficult to keep track of each and every student’s action at the University as a part of COVID-19 prevention measure. It is said that many university students are infected while doing activities outside of university (although it may be because there are so few face-to-face classes being conducted in the first place) [cf. Tohoku University Survey slide Slide 13].

Infection prevention measures at the university such as keeping social distance in the classroom ( which is relatively easy to follow) is not enough; it relies on how we can control the University environment even outside of class hours, and manage the number of people in the whole university and their actions. Also, even if there are students who want to come to campus, some find it difficult to because they have family members living with them or because they don’t have an accommodation near the university. Some members of the faculty may be under similar circumstances as well. Therefore, in the current situation, it is necessary to design a classroom format that meets a wide variety of requirements. Under these limitations, we would like the students to understand that the University staff are solving the complicated puzzle of “To what extent can we allow conducting face-to-face classes?” ( We would like you to understand that this is not because of a low-level reason such as “We don’t want to be bashed by the public by not having inadequate prevention measures” as some people may say).

It is clear from the reactions to online lessons conducted in the S semester that conducting face-to-face classes fully is not the goal of the university. Our goal is to balance the pros of online lessons (No commuting necessary, being able to take classes from different campuses, digitalization of course materials and class recordings, easier to see class resumes than on blackboards, easier to hear than in large classrooms, etc.), with other elements such as determining where face-to-face classes are essential, and most importantly, creating the campus as a place where people can interact.

The proportion and form of face-to-face classes in the A semester varies from department to department, but this page explains the educational ICT system that is required in almost any form, and the basics of attending classes online (from home or campus).

The page for the 2020 S semester explains what an online class is in the first place, so please take a look if you are new to this system.

All faculty members and students participating in the editing of this portal

Preparations for students

Preparations for taking online classes are broadly in 2 parts

Note

ICT system for education used at the University of Tokyo

The whole picture is as shown in the figure below.

image/svg+xml UTokyoAccount : 個人に付与される大学アカウント(数字10桁) UTAS シラバス登録履修登録 成績 登録 ITC- LMS レポート回収出席管理 お知らせ 教材 配布 WebEx Web会議 要有効化 Microsoft365 ファイル共有文書 アンケート Web 会議 要有効化(Office 365ProPlus利用許諾) G Suite (Google) ファイル共有文書 アンケート Web 会議 要有効化(ECCSクラウドメール) Zoom Web会議 要有効化 10桁@utac.u-tokyo.ac.jp 文字列@g.ecc.u-tokyo.ac.jp 10桁 10桁 10桁@g.ecc.u-tokyo.ac.jp 10桁@g.ecc.u-tokyo.ac.jp 要有効化(初期パスワード設定)

Below is a brief description of what you need to do on each system. If you encounter any problems while conducting the tasks below, such as not getting results as written on this page, ask for help using the chat support that will appear on the page. (you can contact the support team if chat support doesn’t work).

  1. UTokyo Account: This is the account on which all other University education services are based. If you are a student, you would have accessed it at one point.
    • The account information will be distributed to new students from the office upon admission. How it will be distributed depends on the major and department. In the past, it was often distributed on paper on the first day of enrollment; however, due to the difficulty of going to campus and the need for preparation time to use the following system for classes, it is likely that they will be mailed or electronically distributed prior to the first day of school. Please contact your major or department if you need help.
    • Task: If you have never used your account before,change the initial passwordProcedure video
  2. UTAS (Academic Affairs System): A system used to select classes by referring to the content of the class (syllabus), register for classes, and view grades.
    • Task(Sign in): Sign in to UTASwith your UTokyo Account, and register the e-mail address that will surely reach you in “E-MAIL 1” from “Change current address, etc.” (Video under preparation). Whether you remember doing this or not, please take this opportunity to check.
  3. ITC-LMS (Learning Management System): Used for posting assignments, submitting assignments, etc. of the lectures you have taken. Information on online classes can also be obtained via this system. Lecture materials may be uploaded here or attendance management may be done here as well. It is similar to UTAS, but UTAS is mainly used for class registration (before the Semester) and to check grades (after the Semester) while the ITC-LMS is used during the Semester. After the Semester starts, the class information will often be sent via ITC-LMS.
    • Task(Sign in): Sign in toITC-LMS with your UTokyo Account.
    • Task: Follow the instructions on the ITC-LMS Student Page to set the notification destination(Procedure video).
  4. Microsoft 365: Microsoft service. It is used for various purposes such as creating reports and presentations.
    • Task(Activation): Please agree to “Office 365 ProPlus License” from the UTokyo Account user menu and activate Microsoft 365 (Procedure video).
    • After that, wait up to 3 hours during the day/ 11:00 the next morning until you can actually use applications such as Excel (to be exact, 11:00, 14:00, 17:00, 20:00 when the license is permitted).
    • Task(Sign in): Sign in to www.office.com if you have a UTokyo Account, you can sign in. When the UTokyo Account sign-in screen appears asking for your E-mail, Phone or Skype, enter xxx@utac.u-tokyo.ac.jp (then you will be taken to the UTokyo Account sign-in page). The xxx part can be anything (Procedure PC, Smartphone). If you have already signed in with another account (For example, your personal e-mail), sign out and then sign in again using your university account(Procedure PC, Smartphone).
    • Practice: Try creating an Excel Book(Procedure video)
  5. G Suite for Education (Google): This is a google service which can be used for various purposes such as creating reports and presentations in addition to using mail (Gmail) and calendar services. Also, for some online classes, you must sign in to the web conference (Zoom) with this gmail address to enter the room.
    • Task (Activation): Set your account name on “ECCS Cloud Mail” in the UTokyo Account user menu and the password on “ECCS Cloud Mail (Change Password)” to enable G Suite for Education (Procedure video).
    • After this, wait up to an hour before you can actually use G Suite for Education (you can sign in to Google).
    • Task(Sign in): After an hour, sign in to Google.
  6. Zoom: A web conferencing system. Many online classes will be conducted using Zoom.
  7. WebEx: Web conferencing system. Get it in advance if you want to use it in class.
  8. UTokyo Wifi is a wireless LAN on campus at the University of Tokyo. You will need it when you connect to the internet on campus, especially when you take online classes.
    • Read the UTokyo Wifi page.
    • Task (Preparation at home): Before coming to campus, follow the steps below to get a UTokyo Wifi password and make a note of the settings.
    • Check if you have registered your e-mail address with UTAS.
    • Go to the page to issue the UTokyo Wifi passwordand press the “Application” button. The password will be sent to the registered e-mail address. When you receive it, make a note (or print it), and bring it to the campus (Video)
    • Follow the instructions on the UTokyo Wifi page for settings. It is recommended that you bookmark this page on your smartphone or print out the settings and come to campus.
    • Task (actual Wifi settings): Go to the campus where UTokyo Wifi works (Available in many classrooms) and connect your PC or smartphone with the settings and password written above.
    • Internet connection support is provided at Building 7 in Room 721 and Building 13 in Room 1321 on the Komaba Campus. (Monday-Friday 10: 25-16: 40). Please visit us here if you have any problems connecting.
    • Note: If a lot of people use mobile Wifi routers or tethering when they can’t connect to UTokyo Wifi, the radio waves will interfere and it will be a loss for everyone. Everyone should use UTokyo Wifi as much as possible, instead of using your own Wifi or LTE.

Caution: Many of you may already have experience using Microsoft and Google. Make sure that you can also use your college account as necessary. Keep in mind how to switch between your personal account and your university account. ( Procedure video: Microsoft, Google) When taking an online lecture, it is expected that there will be many situations where important information is shared only by university members. In those cases, if you are signed in with your personal Google and Microsoft accounts, you will not be able to gain access to these information.

“ECCS Cloud Mail” is the name of G Suite for Education at the University of Tokyo.

Checking to see if you can connect to online classes (Web conference)

Checking to see if you can use Microsoft 365

UTokyo Account ID (10-digit number) @ utac.u-tokyo.ac.jp

Type in the UTokyo Account ID is a 10-digit number as shown above. Next, when the screen for entering the UTokyo Account ID and password appears, enter the UTokyo Account ID and password you set yourself (video) and try again.

Checking to see if you can use G Suite for Education

If something is wrong/ If you can’t connect