Zoom

Introduction

Zoom is the most frequently used web conference system for online classes at UTokyo. Zoom can be used by either accessing the Zoom website or by installing the Zoom application. However, please note that some functions are not available on the website version.

UTokyo Zoom Account and License

• To sign in to Zoom with UTokyo Zoom accounts, please refer to the “Sign-in Methods for Zoom” page. With your UTokyo Zoom account, you can hold meetings with a maximum capacity of 300 participants and a duration of 30 hours.
  • Please note that the sign-in method has been changed from March 2021 (all users need to sign in using their UTokyo Account). For further details, please refer to the “System Change for Spring 2021” page.
• To hold meetings for a capacity of more than 300 participants, a limited number of licenses for large Zoom meetings and Webinars are offered. To use the license, please submit an application. For further details, please access the “Zoom License for Large Meetings/Webinars” page.

Basic usage for participants

1. Obtain meeting information (URL, etc.) from the meeting organizer
   • If you are looking for an online class, please refer to How to Obtain the Online Class URL (for Students).
2. Join the meeting
   • Depending on the meeting, you may need to sign in to your University of Tokyo account.
3. Hold a meeting

Basic usage for hosts

1. Sign in to University of Tokyo account
2. Create a meeting
3. Inform participants of the meeting information (URL, etc.)
   • If you are holding an online class, please refer to How to Announce Online Class URL (for Faculty Members).
4. Join a meeting
5. Hold a meeting

How to create a meeting

For an overview of how to create a meeting, please refer to “Schedule a meeting”. Also, the following pages provide detailed explanations of individual functions.

• Scheduling Recurring Zoom Meetings
• Requiring Authentication to Join a Zoom Meeting
• Setting up a Zoom Waiting Room

Usages in Zoom Meeting

For an overview of usages during a meeting, please refer to “Usages in Zoom Meeting”. Also, the following pages provide detailed explanations of individual functions.

• Use Microphone and Camera
  • Use Vritual Background and Related Functions (in Japanese)
• Screen Sharing
• Use Chat (in Japanese)
• Respond with a Raised Hand or an Emoji (in Japanese)
• (For organizers)Use Breakout Room (in Japanese)
• (For organizers)Use Poll (in Japanese)
• (For organizers)Recording Zoom Meeting

Misc

• Difference between Host and Co-host
• Using Zoom’s Report Feature to Manage Attendance
• About the Zoom App
• How to Reduce Zoom Traffic in Online Classes
• Online Lecture “How to Use Zoom in Online Classes” (in Japanese)